AI-assisted expense management for UAE businesses
From WhatsApp receipt to reimbursement, built for UAE businesses.
Your team sends receipts on WhatsApp, by email or through the app. Reimgo creates draft expenses for employees to check, routes reports for approval and helps finance prepare reimbursements. Work in English or Arabic, with expenses in AED and receipt tax details kept for review.
7-day free trial. No credit card required. WhatsApp capture included in every plan.
Send expense receipts on WhatsApp, the app your team already uses
Send receipts through a familiar chat, at the moment you pay.
- Link your number onceEach person opens a link from Reimgo on their phone and replies YES. After that, Reimgo knows whose receipts they are.
- Send the receipt when you payTake a photo of the receipt, or forward a PDF, and send it to Reimgo on WhatsApp.
- Reimgo saves a draftAI reads the merchant, date, amount and tax details, and Reimgo replies in the chat that the expense is saved to your drafts. Reimgo reads receipts printed in Arabic or English, including Arabic numerals.
- Check and submitReview the draft in Reimgo, add the category or project, and submit it on a report for approval.
From a client lunch in Abu Dhabi to reimbursement: an example
Sara is a project coordinator at an engineering consultancy in Dubai. Follow her client-visit expenses from receipt to reimbursement.
- At the tableSara takes a taxi to a client meeting in Abu Dhabi and pays AED 145 for a working lunch. She photographs the receipt and sends it to Reimgo on WhatsApp before she leaves.
- Reimgo repliesReimgo replies that the expense is saved to her drafts, with the restaurant, date, amount and any VAT details read from the receipt.
- That eveningSara checks the draft, picks the client's project and adds it to her report with the taxi fare. She submits the report.
- Next morningHer manager opens the report on his laptop, sees both receipts and approves it. Finance makes the final check.
- Pay dayFinance includes Sara's approved report in the reimbursement batch. After payroll pays it, finance marks the batch paid in Reimgo, and Sara receives an email confirmation.
Illustrative example.
Expense management features for UAE businesses
How Reimgo fits the way UAE companies work. Each card opens the full feature page.
Policies in dirhams, in two languages
Set spending limits in AED, with different caps by city if a night in Dubai costs more than one in Sharjah. Write each rule's message in English and Arabic, so everyone understands why a claim was flagged.
Expense policiesFlag possible duplicate claims
Duplicate checks help flag a repeated receipt, or an expense with the same merchant, date and amount, before approval. It warns by default, and you can set it to block.
Duplicate expense controlsBuilt for teams on the move
Site visits, client meetings and trips across the emirates or abroad: staff capture the receipt on their phone when they pay, in Arabic or English.
Mobile expense captureProjects, branches and group companies
Code each expense to a client project or cost center. Run more than one legal entity in one account, each with its own currency and payment settings.
Project and cost center trackingSpending in dirhams, wherever it happened
A hotel in Riyadh or a taxi in London is recorded in its own currency and reported in AED, by category, project, cost center or month.
ReportingReady for your auditor
Give your auditor or accountant read-only access. Approvals, payment releases and bank-detail changes are recorded with who acted and when.
Audit trailsExpense approvals with the details attached
Everything stays with the report
Receipts, policy warnings and the employee's explanations travel with each report, so the approver and finance see the same picture.
Approve from a phone or laptop
Managers review reports wherever they are, with a short summary of each report in English and Arabic. Reminders, escalation and temporary delegation keep reports moving.
Finance reviews last
Finance makes the final check on every report and can correct coding and VAT, but never amounts.
Employee reimbursements: prepare the file, then pay your usual way
Reimgo prepares the reimbursement file and records the payment status. Your business makes the payment through payroll or its bank. Reimgo never holds or moves money.
One batch for approved reports
Finance groups approved reports into a payment batch. By default a second person releases it with a fresh authenticator code.
A file for your payroll
Download a reimbursement file to add the amounts to your payroll run, then mark the batch paid with the date and reference.
Bank details handled carefully
IBANs are encrypted, and a payment line is held when an employee's bank details changed in the last 14 days, until a second person confirms it.
UAE VAT details and records for your accountant
Tax details recorded on each expense
Each expense carries its tax code, the VAT amount and the supplier's TRN when the receipt shows one, ready for finance to review.
Checks as each receipt is read
Reimgo flags a tax invoice that shows no supplier TRN, a TRN that is not 15 digits, and a VAT amount that does not match the rate, so the employee can fix it before submitting.
A VAT report that shows what needs attention
The VAT report lists the VAT recorded on expenses and marks the ones where the supplier's TRN is missing or is not in the 15-digit format, so finance can follow up.
Exports your accountant can use
Download expense lines with category codes, projects, cost centers, currencies and tax details as CSV or Excel, and each report as a PDF with its receipts.
Connect your accounting software
On Reimgo Connect, link QuickBooks Online, Xero or Zoho Books to import your chart of accounts and tax codes, post approved expenses and record reimbursement payments. On either plan you can download exports for your accountant.
Set up for UAE teams
Choose the United Arab Emirates when you sign up and Reimgo starts with these settings. Your admin can change them.
AED and foreign currencies
AED is your company currency. Expenses from trips abroad can be recorded in other currencies, such as US dollars, euros, pounds or Saudi riyals. An invoice from a UAE supplier in US dollars is still checked under UAE VAT rules.
English or Arabic
Each person works in the language they prefer, so site staff, managers and finance all use the same system. Policy messages can be written in both.
UAE VAT codes
A 5% standard rate, a zero-rated code and an exempt code are set up for you. Your admin can adjust the codes and which categories use them.
Company and supplier TRNs
Record your Tax Registration Number on the company. Each expense can carry the supplier's TRN and the VAT amount from the receipt.
Two plans, priced per claiming user
| Reimgo | Reimgo Connect | |
|---|---|---|
| Monthly price | $4 per claiming user | $7 per claiming user |
| WhatsApp receipt capture, approvals and reimbursement batches | Included | Included |
| Payroll files, VAT report and accounting exports | Included | Included |
| Live QuickBooks Online, Xero or Zoho Books connection | Not included | Included |
People who only approve, manage reimbursements, administer the account or review records are free. There is no setup fee, and yearly billing is also available.
Questions UAE companies ask
Can employees submit receipts through WhatsApp?
Yes. Each person links their phone number once, then sends receipt photos or PDFs to Reimgo on WhatsApp. Each receipt becomes a draft expense for them to check.
Does WhatsApp capture require installing Reimgo?
No app is needed to send a receipt: it goes to Reimgo through WhatsApp. To check and submit expenses, people use Reimgo in a browser on their phone or computer, or the Android app.
Is the app available in English and Arabic?
Yes. Each person chooses their language, and the layout switches to right-to-left in Arabic. Your admin decides which languages the company offers.
Can Reimgo read receipts printed in Arabic?
Yes. Reimgo reads receipts printed in Arabic or English, keeps an Arabic merchant name as printed and reads Arabic numerals. As with any receipt, the employee checks the draft before submitting.
Can we record expenses in AED and other currencies?
Yes. AED is the company currency, and expenses can be recorded in the currency on the receipt. Reimgo converts them to dirhams for reports and reimbursement.
How do we reimburse employees?
Finance prepares a payment batch and downloads a reimbursement file for payroll. Your business makes the payment through payroll or its bank, then finance marks the batch paid and employees are told by email.
Can Reimgo export a file in the UAE WPS layout?
Yes, for batches in dirhams. Reimgo can produce a file in the WPS salary file (SIF) layout, using your employer ID and UAE IBANs. WPS is a salary system, so check with your bank or exchange house that it accepts this file for reimbursements before you rely on it. The payroll file works without that step.
What VAT information does Reimgo record?
The tax code, the VAT amount and the supplier's TRN when the receipt shows one. The VAT report marks expenses where the supplier TRN is missing or is not in the 15-digit format.
Does Reimgo decide which VAT is recoverable, or file VAT returns?
No. Reimgo records the tax details and shows what needs attention. Your accountant decides what can be recovered, and your accounting software files the return.
Does Reimgo connect to QuickBooks Online, Xero or Zoho Books?
Yes, on Reimgo Connect. Both plans include CSV and Excel exports.
Where is our data hosted?
In the United States, on Amazon Web Services, with a separate database for each company.
What does it cost?
$4 per claiming user per month, or $7 on Reimgo Connect. People who only approve, manage reimbursements or review records are free. The free trial is 7 days with up to five people, and no card is needed.
Do you support other Gulf countries?
Yes. Companies in Saudi Arabia, Oman, Bahrain, Qatar and Kuwait can sign up too, each with its own currency and tax codes.
Try Reimgo with your UAE team
Invite up to five people, send a receipt on WhatsApp, approve a report and prepare a reimbursement batch.