Exports and integrations
Connect employee expenses to your accounting and payroll workflow
Post approved expenses to QuickBooks Online, Xero and Zoho Books with Reimgo Connect. Both plans include payroll export files and accounting reports, so finance can move expense data into its existing processes. Choose live accounting connections, downloadable files or read-only access through supported AI assistants.
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Choose how you work with your expense data
| Capability | How it works | Available on |
|---|---|---|
| QuickBooks Online, Xero and Zoho Books connections | Connect your ledger to import accounting codes and post approved expenses and reimbursement payments | Reimgo Connect |
| Payroll exports | Download a reimbursement file for finance to import into payroll | Both plans |
| CSV, Excel and PDF exports | Download expense data, reports and supporting records | Both plans |
| QuickBooks Online journal files | Download balanced journal entries for manual import | Both plans |
| Supported AI assistants, including Claude | Ask questions about your Reimgo data through a read-only connection, off by default | Reimgo Connect |
Connect directly to your accounting system
Available on Reimgo Connect. Connect QuickBooks Online, Xero and Zoho Books from Administration.
Bring in your accounting codes
Import your chart of accounts and tax codes from the connected ledger, so expense coding stays consistent.
Post approved expenses
Send approved expenses to your connected accounting system without preparing a separate import file.
Record reimbursement payments
When finance marks a reimbursement batch paid in Reimgo, the connection posts the matching payment records to your accounting system. That records the entry; your payroll provider or bank makes the payment.
Prepare reimbursement files for payroll
Available on both plans. Download a payroll file from a released reimbursement batch, with one row per employee: identifier, reimbursement amount, currency, pay date and a batch reference. Finance imports it through the payroll provider's reimbursement or additional-pay process.
Gusto
A layout for USD reimbursement batches, matched by work email.
QuickBooks Payroll
A layout for USD reimbursement batches, matched by employee ID or work email.
Standard CSV
For payroll products that import a reimbursement or additional-pay file. Check the required fields and map the columns where the product allows.
Check the chosen layout against your payroll provider's current template before the first import. These are downloadable files, not live payroll connections. The files carry employee identifiers rather than bank account numbers; payroll pays from the account in its own records.
Export records for accounting, review and reconciliation
Available on both plans.
| Export | Format | What it provides |
|---|---|---|
| Reports register | CSV or Excel | Filtered reports with submitter, company, status, totals and dates |
| Expense lines | CSV or Excel | Individual expenses with category, project and cost center codes, amounts, currencies and tax details |
| Expense report | Expense lines, category totals, policy checks, approval history and the attached receipts | |
| QuickBooks Online journals | CSV | Balanced approval and reimbursement-payment journals in the QuickBooks Online import layout |
Use the files to prepare accounting entries, review project expenses or share records with your accountant. For other accounting products, check their import formats and map or adjust the exported fields where needed. There are no live connections to Sage or NetSuite today.
Ask Claude about your expenses
Available on Reimgo Connect. Connect Claude to ask about expenses, report progress, approval queues and spending totals. The connection is read-only and follows your Reimgo permissions. It is off by default: an admin enables AI connections, and each user authorises their own access. Reimgo uses the Model Context Protocol (MCP) for supported AI assistant connections.
Questions about exports and integrations
Which accounting systems does Reimgo connect to?
Reimgo Connect has live connections to QuickBooks Online, Xero and Zoho Books. Both plans include the accounting file exports.
What is the difference between the QuickBooks Online connection and the journal export?
The live connection on Reimgo Connect posts approved expenses and reimbursement-payment records to QuickBooks Online. The journal export is a CSV that finance downloads and imports by hand, and it is included in both plans.
Does Reimgo connect directly to payroll?
No. Finance downloads a payroll file from Reimgo and imports it into the payroll provider. Layouts cover Gusto, QuickBooks Payroll and a standard CSV, and compatibility depends on the provider's import requirements.
Can we import our accounting categories and other lists?
Yes. Admins enter or import categories, cost centers and the other lists from a spreadsheet, and finance can import employee bank details. On Reimgo Connect, the chart of accounts and tax codes come from the connected accounting system.
Is there a public API for custom integrations?
Not today. Public customer API access is not offered. Supported AI assistants such as Claude use a separate read-only MCP connection.
Does Reimgo transfer money?
No. Reimgo prepares reimbursement files and records the payment status. Your business pays through its payroll provider or bank, then finance marks the batch paid.
Can we use the exports without Reimgo Connect?
Yes. Both plans include payroll export files, CSV and Excel exports, PDF expense reports and QuickBooks Online journal files. Connect adds the live accounting connections and supported AI assistant access.
See how Reimgo fits your finance process
Start a free trial to explore the connections and export files and check how they fit the tools your team uses.