WhatsApp receipt capture
Send a receipt on WhatsApp. Get a draft expense.
Your team sends receipt photos or PDFs to Reimgo on WhatsApp. Reimgo reads the details, creates draft expenses with the receipts attached and replies with a confirmation. Employees can review and submit their claims in Reimgo when they are ready.
7-day free trial. No credit card required. WhatsApp capture included in every plan.
How it works
Employees link their WhatsApp number once. After that, every receipt is just a message away.
- Send the receiptSend a receipt photo or PDF to the Reimgo number. Add a caption like "client lunch, Project Atlas" and it becomes the description.
- Reimgo reads itThe receipt is read exactly as an in-app scan: merchant, date, total, tax, currency and a suggested category from your company’s list.
- Get the replyReimgo answers in the chat with what it found, for example "Got it: USD 36.50, Willow Café, 14 Oct. Saved to your Reimgo drafts."
- Check and submitThe draft waits in Reimgo with the receipt attached. The employee checks it and adds it to a report when they are ready.
Why teams use it
Capture receipts while they’re at hand
Send the receipt when you receive it, so it is already attached to a draft when you prepare your expense report.
Use a familiar way to send receipts
Employees who already use WhatsApp can capture receipts through a familiar chat, then review their drafts in Reimgo.
Included in every plan
WhatsApp is part of Reimgo and Reimgo Connect, and of the free trial. There is no add-on and no per-message charge.
Linked to the employee’s account
Employees confirm their Reimgo account when linking their number. Receipts from unlinked numbers are not saved as expenses.
Admins stay in control
Admins see who has linked, can email a new link, and can unlink a lost phone at once. When someone leaves, their link is deleted with their personal data.
Still reviewed by a person
WhatsApp makes a draft, never a submission. The expense goes through the same policy checks and approvals as any other.
How a field team could use it
A site engineer pays for lunch with a client and, before leaving the table, sends the receipt photo to Reimgo on WhatsApp with the caption "client lunch, Project Atlas". The reply comes straight back: "Got it: USD 36.50, Willow Café, 14 Oct. Saved to your Reimgo drafts."
Watch how five drafts become one report by Friday, approved from her manager's phone.
Questions about WhatsApp capture
Does it cost extra?
No. WhatsApp capture is included in every Reimgo plan and in the free trial.
Where does it work?
Anywhere your team can use WhatsApp. Everyone sends receipts to the same Reimgo number, whatever their country, and each person links their own phone number once. If WhatsApp is not an option for someone, they can capture receipts in the app.
Does everyone need to install something?
No. Employees use the WhatsApp they already have. They link their number once from their Reimgo profile.
What can be sent?
A photo (JPG, PNG or HEIC) or a PDF of up to 10 MB. Each photo becomes its own draft expense. A caption is kept as the description.
What happens if a receipt cannot be read?
The draft is still saved with the receipt. The reply says the amount could not be read, and the employee fills it in when they check the draft.
Can managers approve on WhatsApp?
No. WhatsApp is for sending receipts in. Approvals happen in Reimgo, on the phone or the computer.
Who carries the messages?
Meta does. WhatsApp is a Meta service, and messages sent to the Reimgo number travel through the WhatsApp Business Platform, and using WhatsApp is also subject to WhatsApp’s own terms. Reimgo stores the receipt and the linked phone number; see our privacy policy.
Send your first receipt on WhatsApp
Start the 7-day free trial, link your number and send a receipt.