Team management
Organize your team for expense claims and approvals
Invite employees, assign managers and organize the companies, departments and cost centers behind your expense process. Manage the setup from one Administration area, with more options you can switch on as your team's needs grow.
7-day free trial. No credit card required. Up to five people during the trial.
Get your team ready to submit and review expenses
- Invite employees or import your teamAdd people by email or import them from a spreadsheet, then assign their roles and managers. Each person sets their own password, and admins and finance set up an authenticator app.
- Organize departments and cost centersSet up departments with heads and cost centers with owners, and use those relationships in approval workflows and spending reviews.
- Add projects and grades when neededEnable projects to organize expenses by the work they relate to. Optional grades let you apply different expense policies to groups of employees.
- Configure the review processSet reminder and escalation timings, then adjust the approval and reimbursement settings to match your process.
Manage several legal entities in one account
Add legal entities with their own country, currency, time zone, payroll settings and reimbursement pay item. Each person belongs to one legal entity at a time, and their claims follow that company, which keeps company records and reimbursement preparation tidy.
Adapt the setup to the way your team works
Company and employee time zones
Set a time zone for each company and each user to support teams working in different locations.
Public holiday calendars
Keep an editable public holiday calendar for each company. Expenses dated on a weekend or holiday can be flagged for a reviewer to check.
English and Arabic
Reimgo runs in English and Arabic. Admins choose which languages are available to the company's users.
More options when you need them
Cost centers, projects, grades and other advanced options are off by default. Switch on the ones relevant to your business.
Keep employee access and records up to date
Update responsibilities as people move
Change roles and manager assignments when responsibilities change. The updates are recorded in the audit trail.
Remove access when someone leaves
Deactivate former employees while keeping their expenses and history for company records. Removing their personal details is a separate admin action.
Import bank details for reimbursement preparation
Finance can import employee bank details from a spreadsheet. If you reimburse through payroll, keep the payment account up to date in payroll too; importing into Reimgo does not update your payroll system.
Add the people your expense process needs
Subscribed accounts have no user-count limit, and the free trial supports up to five people. You pay only for the employees who claim expenses; people who only approve, administer or review expenses are free.
Questions about team management
How do we add employees to Reimgo?
Invite them by email or import users from a spreadsheet, and assign roles and managers as you set up the team.
Can we sync users from our HR system or directory?
No, not today. Reimgo supports email invitations and spreadsheet imports, not automatic HR-system or directory synchronisation.
Can we manage more than one company?
Yes. Manage several legal entities in one account, each with its own country, currency, time zone and payment settings.
Can one person belong to two companies?
No. Each person has one sign-in and belongs to one legal entity at a time.
Is there a limit on users?
Subscribed accounts have no user-count limit. During the free trial you can add up to five people.
Do we pay for managers and finance users?
No. People who only approve, administer or review expenses are free. You pay for the employees who claim expenses; the pricing page has the details.
Do we have to use cost centers and projects?
No. They are optional. Switch them on when you need to allocate expenses or report spending by cost center or project.
What happens to records when an employee leaves?
Deactivating an employee removes access and keeps their expense records and history. Removing personal details is a separate process and does not delete the retained expense documents.
Get your team ready for its first expense report
Start a free trial with up to five people. Assign roles and managers, invite your team and try the expense process together.