Expense management guides for growing businesses
How to write an expense policy, set up approvals and pay employees back, for growing companies. Short and practical, no sales pitch, and a note where you should ask your accountant.
Writing an expense policy
What to include in a one-page employee expense policy: what is covered, limits, receipts, deadlines and approval, with a template and how to turn it into rules the software checks.
ReadGeneralA reimbursement process
A six-step employee expense reimbursement process: capture, submit, approve, prepare, pay through payroll and record, with the controls an auditor expects.
ReadGeneralApproval workflow examples
Three expense approval workflow examples for companies of 10, 40 and 100 people: who approves, when a second approver is added, how to handle absences, and the one rule to keep.
ReadGeneralOrganizing receipts
What to keep for each employee expense, how to collect receipts without chasing, what to do when a receipt is lost, and how long to keep the records.
ReadGeneralReimbursement vs corporate card
Reimbursement pays employees back for out-of-pocket spend; a corporate card puts the spend on the company.
ReadGeneralSubstantiated expenses
A substantiated business expense is one you can prove: amount, date, place and business purpose, with evidence.
ReadGeneralComparing expense tools
How to compare expense management software for a growing team: scope, reimbursement model, controls, pricing, integrations and the questions to ask every vendor.
ReadGeneralSwitching tools
How to switch from a spreadsheet or another expense tool to Reimgo: what to export, what to set up first, how to run the cutover month, and what Reimgo imports.
ReadUAEUAE VAT on employee expenses
Learn when UAE businesses can recover VAT on employee expenses, which invoices to keep and how the October 2026 rules affect claims.
ReadUAEReimbursing employee expenses in the UAE
Learn how to reimburse employee expenses in the UAE, compare payroll and bank transfers, and keep claims, approvals and payment records together.
ReadUSReimbursing employee expenses in the US
Learn how to reimburse employee expenses in the US, from receipts and approvals to payroll payments, accountable plans and state requirements.
ReadUSAccountable plans for expense reimbursement
Understand IRS accountable-plan requirements, the 30/60/120-day timing rules, supporting records and how to handle excess employee advances.
ReadUKReimbursing employee expenses in the UK
A practical guide to UK employee expense claims, approvals, payroll and bank payments, with HMRC tax considerations, VAT records and receipts.
ReadUKUK VAT on employee expenses
Learn when UK businesses can reclaim VAT on employee expenses, including meals, hotels and mileage, and which receipts and records to keep.
ReadStop re-keying expense reports next month
Set up in minutes. Invite your team, approve a report, prepare the payroll file.