Reimgo vs Zoho Expense
Zoho Expense is strongest when you already run Zoho Books or Zoho Payroll, and it has a free plan for very small teams. Reimgo is a standalone product that hands any payroll or ledger a file. Here is how to choose.
Side by side
| Reimgo | Zoho Expense (US pricing page, checked October 26, 2026) | |
|---|---|---|
| Scope | Out-of-pocket expenses: capture, approvals, policy, reimbursement preparation, reporting | Expenses, travel, corporate cards, with the Zoho suite around it |
| Plans | Reimgo, and Reimgo Connect with live QuickBooks Online, Xero and Zoho Books connections | Free (up to 3 users, 20 autoscans per user per month), Standard ($4 per active user per month, or $3 billed annually; 200 autoscans), Premium ($6, or $5 annually; 1,000 autoscans, advanced approvals, live mileage tracking), Enterprise (quote) |
| Pricing model | Per employee who claims expenses; approvers and finance free; minimum one | Per active user per month; prices exclude taxes |
| Receipt reading | No per-user scan count; a monthly fair-use allowance per company; the employee reviews every expense | Autoscan limits per plan (20, 200, 1,000 per user per month) |
| Ways to send a receipt | App camera or upload, WhatsApp, and email forwarding, on every plan | App and a per-user forwarding email; WhatsApp sends notifications only, not receipts |
| Who pays the employee | Your payroll, from a file Reimgo prepares; Reimgo never holds or moves money | ACH and direct bank reimbursements on Standard and above; Zoho Payroll link in some regions |
| Accounting | CSV and Excel exports; live QuickBooks Online, Xero and Zoho Books connections on Reimgo Connect | Native Zoho Books and other accounting integrations; ERP and HRMS integrations as add-ons on Standard |
| Cards | None | Corporate card management and real-time card feeds on Standard and above |
| Mileage | Typed distance at a dated rate table, set to the IRS standard rate for US companies; no GPS | GPS mileage on Free and above; live tracking on Premium |
| Payment controls | Second-person release by default, an authenticator code at release, 14-day hold on changed bank details, frozen file, nobody releases a batch that pays themselves, self-approval off by default | Approval workflows and policies; controls on payouts not documented on the pricing page |
| Best for | Companies outside the Zoho ecosystem that want simple pricing and strong payout controls | Companies on Zoho Books or Zoho Payroll, or very small teams on the free plan |
Competitor names are used to identify their products; there is no affiliation. Facts about them were checked on October 26, 2026 against their public pages and may have changed. We describe their strengths plainly; if we got something wrong, tell us and we will fix it.
Where Zoho Expense is stronger
A free plan for up to three users, native Zoho Books and suite integrations, corporate card feeds, GPS mileage, travel features and a long list of regional editions. If your books are in Zoho, the integration alone may decide it.
Where Reimgo is different
Counts claimers, not users
Approvers, finance, admins and auditors are free. Only people who claim expenses are billed.
No per-user scan count
Receipt reading does not vary by plan. A monthly fair-use allowance applies per company, not per user.
Payout controls in both plans
Second-person release, an authenticator code at release, the 14-day hold and the frozen file are not a tier.
Standalone
Works with any payroll or ledger through files, and Reimgo Connect links to Zoho Books, QuickBooks Online and Xero. No suite required.
Questions
We use Zoho Books. Should we pick Zoho Expense?
Probably, if you want one vendor for everything. If per-claimer pricing and payout controls matter more, Reimgo Connect posts approved expenses straight to Zoho Books.
Is Reimgo cheaper than Zoho Standard?
It depends on who claims. Reimgo does not bill people who only approve, so it tends to cost less where many users only approve. Where everyone claims, compare the per-user figures directly.
Does Reimgo have a free plan?
No. There is a 7-day free trial with every feature, for up to five people, with no card needed.
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