Accounting exports
Export expense data with the codes your accounts need
Download employee expenses as CSV or Excel, with category codes, project and cost center allocations, currencies and tax details, so finance and your accountant have the records to prepare entries, reconcile reimbursements and close the month. Export files from Reimgo, or use Reimgo Connect for live connections to QuickBooks Online, Xero and Zoho Books.
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Choose the export for the work you need to do
Export individual expense lines, a filtered reports register or a complete report with its supporting receipts.
| Export | What it includes | Useful for |
|---|---|---|
| Expense lines (CSV or Excel) | Employee and merchant details, category codes, amounts, currencies, exchange rates, tax details, project and cost center codes, billable status and expense status | Preparing accounting entries and reviewing individual expenses |
| Reports register (CSV or Excel) | Report, employee, company, period, status, submission date, expense count, total, reimbursement amount and company-paid amount | Reviewing reports and reconciling totals |
| Filtered expenses (CSV or Excel) | Expense-line details for the selection shown in your expenses list | Working with expenses for a period, project or other filter |
| Expense report (PDF) | Expense lines, totals, policy checks, approval history and attached receipts | Sharing a complete report and keeping supporting records |
Keep the accounting detail attached to each expense
Category codes that match your accounts
Set category codes to match your accounting structure. They carry through to every export, so finance uses the same references when preparing entries.
Project and cost center allocations
Project and cost center codes travel with each expense, ready for cost reporting and for reviewing billable expenses.
Original and converted amounts
Exports carry the original amount and currency, the exchange rate and the converted amount, so finance sees how a foreign-currency expense contributes to the company total.
Tax and invoice details
Expense-line exports include the tax amount and rate, with the supplier tax number and invoice number where recorded.
From approved expenses to your accounting records
- Select the reports you needFilter reports by company, period and status, choosing approved or paid reports depending on the work you are preparing.
- Export the expense detailDownload CSV or Excel with the amounts, codes, currencies and tax information.
- Prepare your accounting entriesUse the exported data for an import or for journal entries. Check your accounting system's required format and account mappings before importing.
- Reconcile reimbursementsUse the reimbursement batch reference and the linked reports to match recorded payments with the expenses they cover.
Journal files, or a live connection
Export journal files for QuickBooks Online
Reimgo includes a CSV journal export laid out for QuickBooks Online's journal import. Map your expense categories and the required accounts once, then generate balanced journals for expense approvals and reimbursement payments for the chosen month. Reimgo records what has been exported so the next export leaves it out; finance still checks which files were imported into QuickBooks Online.
Connect directly to your accounting system
With Reimgo Connect, connect QuickBooks Online, Xero or Zoho Books to post approved expenses and record reimbursements as payments. File exports are available on Reimgo; live accounting connections are included in Reimgo Connect.
Give your accountant access to the records they need
Invite your accountant with the auditor role to view and export records without editing them. The finance role also runs the journal exports. Export access follows permissions: managers export records for their own team within what they are allowed to see.
Questions about accounting exports
What accounting data can we export?
Expense lines and the reports register as CSV or Excel. Expense-line data includes category codes, project and cost center codes, original and converted amounts, currencies and tax details. Individual reports also export as PDFs with receipts and approval history.
Does Reimgo integrate with QuickBooks Online?
Yes. Reimgo Connect has a live QuickBooks Online connection for approved expenses and reimbursement payments. The Reimgo plan includes CSV journal exports for manual import into QuickBooks Online.
Can we use the exports with other accounting software?
Yes, to prepare accounting entries or imports. Whether a file imports directly depends on your accounting system's required format, so check its template and map or adjust the exported fields where needed.
Do the exports include receipts?
Report PDFs include the attached receipts. CSV and Excel exports contain the structured expense data, not the receipt images.
Do exports include tax information?
Yes. Expense-line exports include the tax amount and rate, plus the supplier tax number and invoice number where recorded.
Can our accountant access Reimgo?
Yes. The auditor role allows viewing and exporting without editing records. The finance role also allows journal exports.
Can we schedule exports by email?
No, not today. Exports are run from the app.
Get your expense records ready for month end
Try Reimgo with your team's expenses. Review a report, export the detail and see how it fits your accounting process.