Audit trails
Trace expense changes, approvals and reimbursement actions
See who changed an expense, who approved a report and who released a reimbursement batch. Reimgo records the key actions with the user, the time and supporting details, so your team can investigate questions and review decisions. Employees, approvers and finance follow individual report histories in the app; admins and auditors read the company audit log through the API.
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Follow a report's history from submission to reimbursement
Each expense report has its own timeline: submission, approval and reimbursement events, with the person responsible, the date and any note. Employees follow their own reports, and approvers and finance review the history of the reports they are allowed to access.
Review the actions behind your expense records
The company audit log is the broader record of changes, access and reimbursement activity.
| Recorded activity | Examples |
|---|---|
| Record creation and changes | Expenses edited, users added and reference data updated, with before-and-after values where they apply |
| Report decisions | Submission, approval, return and rejection, with the associated notes |
| Reimbursement batches | Preparation, held-line confirmation, release, cancellation and marking a batch paid |
| Payment-file downloads | Downloads of released files, including the reason required for later downloads |
| Bank-detail access | Revealing a full bank account number |
| Sign-ins | Sign-in activity with IP address and browser information |
| Configuration changes | Updates to policies, workflows, company settings and roles |
| AI assistant access | Read requests made through connected AI assistants, with the user, action and outcome |
Keep a consistent record of changes
Append-only audit entries
The audit log accepts new entries and does not update or delete existing ones. Database controls enforce this.
Changes and their records stay together
For recorded changes, the audit entry is written in the same database transaction as the change, so the two cannot drift apart.
Sensitive credentials are excluded
Password hashes, two-factor secrets, encrypted bank fields and keys are removed before an audit entry is written.
Request identifiers support investigation
Each entry carries a request identifier, so technical teams can trace an action across related logs when looking into an issue.
Understand what is logged, and how to reach it
Ordinary report views are not logged
Opening an expense or report does not create an audit entry. Specific sensitive actions do, including revealing full bank details and downloading a payment file.
Connected AI requests are recorded
Read requests made through a connected AI assistant, such as Claude, create audit entries with the user, the action and the outcome. Refused requests are recorded too.
Company audit access is through the API
Admins and auditors read the company audit log through the API. A downloadable export of the whole log is not part of the product today. Individual report histories stay on screen for authorised users.
Questions about expense audit trails
What does Reimgo's expense audit trail record?
Expense changes, report decisions, reimbursement batch activity, payment-file downloads, bank-detail reveals, sign-ins and configuration changes. Each entry identifies the user and time, with further context depending on the action.
What is the difference between report history and the company audit log?
Report history shows the events of one expense report and is available in the app. The company audit log covers broader activity, including settings changes and sensitive actions, and is read by admins and auditors through the API.
Can we export the company audit log?
Not as a downloadable file today. Admins and auditors read it through the API, and each expense report shows its own history on screen.
Can audit entries be edited or deleted?
No. The company audit log is append-only, and database controls stop existing entries being updated or deleted.
How long are audit entries kept?
Reimgo applies no automatic expiry to audit entries. For account closure and retention questions, see the terms of service and privacy policy.
Does viewing an expense create an audit entry?
No. Ordinary expense and report views are not logged. Specific sensitive actions and requests made through connected AI assistants are.
Does Reimgo record AI assistant access?
Yes. Reads made through connected AI assistants are recorded with the user, the action and the outcome, and refused requests are recorded as well.
Keep a clear record behind each expense decision
Try Reimgo with your team. Submit a report, review an approval and follow the history recorded along the way.